Monday 14 January 2013

Track Your Assets From Cradle To Grave With Asset Management Software

By Darren Folkes


Keeping close track of your inventory is important to your profit margin. Your assets can be easily lost due to mishandling, theft, or oversight if you don't track them from start to finish. Setting up a good asset management plan is necessary if you only have a few assets or if you carry a million dollar inventory.

Setting up an advanced asset management system is fairly easy today because of new, sophisticated software. Using the right software along with RFID tags allows you to track every asset throughout its lifespan. This type of system lets you keep tabs on your profit margin while you know where each of your assets is at any time. This is good for tracking profits and it also helps you comply with regulations and be ready for spur of the moment audits.

Managing your assets properly is a great help with inventory control as well. It makes it easier to order supplies before they get too low and lets you know when it is time to pull assets for retirement or maintenance. Storing warranties and insurance policies is another function of asset management software. You will be able to recover much quicker from a disaster when your business assets are organized. When you use a software management system, you create a trail that follows each asset throughout its lifetime. The data stored for each of your assets can be used for the purposes of improving utilization and efficiency, reducing labour cost, expenses, and waste, financial planning, ordering, inventory control, and auditing.

At one time, advanced inventory management meant you had to deal with a mountain of paperwork. With software options, you can store data in a variety of files such as documents, scanned materials, photographs, and CAD files. Viewing the accumulated data on a computer monitor in a visual display makes it much easier to manipulate and comprehend.

You can pull up data from any kind of search you want such as purchase cost, purchase date, manufacturer, barcode, supplier, product name, serial number, RFID, lease ID, or location. Your company will have less waste when you control your inventory. Waste is a huge problem in all kinds of businesses including corporations, universities, and law enforcement.

Ordering supplies you don't need is a problem eliminated with good asset management. What often happens is you can't find the inventory you need so you buy more. When you know where everything is located, you use what you have and cut down on the expense of buying new inventory needlessly. This could save a lot of money you could use elsewhere. Not only that, you can cut back on storage space when you operate your inventory with peak efficiency.

It doesn't matter how large or small your organization is, it will benefit from a good asset management system. The money you save when you increase the efficiency of inventory control will quickly offset the expense of setting up a good system. If you are looking for a way to reduce cost and improve profits, a system that reduces waste and improves efficiency is a good place to start.




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